Facilities Manager, Shannon

Key Responsibilities

Safety File&Documentation Management

Maintain and update the Facility Safety File, including technical drawings, manuals, certificates, and warranties. Conduct regular documentation reviews and prepare compliance summary reports. Maintain a Collateral Warranties Register and support audits.

Preventative Maintenance&Calibration Management

Develop and oversee the facility’s Preventative Maintenance (PM) Program. Maintain asset inventories and manage calibration schedules. Coordinate vendor activities and maintain PM trackers. Produce monthly maintenance and compliance reports.

Reactive Maintenance&Minor Repairs

Perform minor in-house repairs and manage third-party contractors. Maintain a reactive maintenance log with weekly reporting.

Compliance, Quality&Risk Management

Ensure compliance with Irish building regulations and GDP/GMP. Support Deviations, Change Controls, CAPAs, and audits. Apply Good Documentation Practices and proactively escalates risks.

Vendor&Contract Management

Maintain the Approved Vendor/Service Provider List. Coordinate contractor access and verify completion of works. Conduct vendor performance assessments. 3–5+ years’ facilities management experience in regulated, GDP environments. Knowledge of building systems, HVAC, refrigeration, and warehouse infrastructure.Experience with preventative maintenance and calibration programs. Strong organisational and communication skills.

Qualifications

3–5+ years’ facilities management experience in regulated, GDP environments. Knowledge of building systems, HVAC, refrigeration, and warehouse infrastructure. Experience with preventative maintenance and calibration programs. Strong organisational and communication skills. Preferred

Experience in freight forwarding or temperature-controlled logistics. Health&Safety qualifications (IOSH/NEBOSH). Familiarity with QMS or CMMS systems. Experience writing/collaborating on SOP’s. Benefits

Competative Salary Health Insurance Pension 25 days of annual leave Oppurtunities for progression

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