Legal Secretary, Dublin Pike

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon– it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview Of Role Duties, Responsibilities&Person Specification

To work as part of a team delivering legal secretarial services to a high standard and often under pressure.

To provide general secretarial and administrative support to the partners and their team including (without limitation):

To implement and maintain the lawyers’ billing and collections system, including drafting invoice narratives

Arranging the opening, closing and archiving of accounts and files

Opening and adding matters onto appropriate system

Maintaining and keeping a record of business‑development activities of the lawyers and assisting with travel and accommodation arrangements

Running conflict searches in relation to new file openings and all know‑your‑customer (KYC) matters

Booking meetings and diary management

Familiarisation and compliance with the Firm's house style for documentation

Creating, amending and preparing legal documents

Redacting, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents

Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner

Photocopying and scanning of documents and correspondence

Maintaining and updating details of client contacts and addresses both within the Lawyers’ personal contact database and the Firm's database, Interaction and other relevant applications

Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines

Providing cover for other secretaries within the team during times of absence, as required

To maintain accurate records and correspondence files in relation to the Lawyers’ client files

To liaise with clients as appropriate and in accordance with Lawyers’ instructions and firm policies

To be familiar with, and comply with, Firm policies relevant to the purpose of the job

To participate in special projects as and when required in relation to the Firm's and the Lawyers’ practice areas

To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours

This is a permanent, full time position and we can offer hybrid working arrangements where suitable.

Education, Skills&Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/ Or Experience

Essential: A recognised legal secretarial qualification from a recognised university or college and/or minimum of 2 years' proven experience with leading corporate law firm or other professional services organisation.

Desirable: An equivalent combination of education and relevant experience.

Computer Knowledge

Essential: High level of proficiency in Microsoft Office applications, Adobe Acrobat, Expert, Sharefile, Internet navigation for research purposes

Desirable: iManage, Interaction, Intapp, Aderant

Personal Qualities/skills/abilities

The individual will need to demonstrate a high level of effectiveness in each of the following skills and abilities:

Work independently and collaboratively as a team member

Excellent organisational and prioritisation skills

High level of accuracy and attention to detail

Tact, discretion and diplomacy to deal with confidential matters

Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence

Use and update computerised systems, including the intranet, databases, word processors, and spreadsheets, and genuine interest in developing IT skills

Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements

Conduct themselves in a courteous, respectful and professional manner at all times

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

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