Personal Assistant&Office Support, Dublin Pike

The Company Fineco Asset Management DAC (‘Fineco AM’) is a Dublin based Asset Management Company, and a subsidiary of FinecoBank S.p.A. (‘FinecoBank’). Fineco Bank (‘Fineco’) is a leading European bank with a 20‑year history and a fully digital DNA with a branchless approach since the start. Fineco has developed a truly one‑stop‑solution which includes trading, investment and payment services. Fineco has developed a 100% proprietary platform for trading and investment which covers all customer needs from trading listed and OTC products to investment products such as mutual funds and ETFs.

Fineco AM, which started its operations in May 2018, is authorised by the Central Bank of Ireland as a UCITS&AIFM Management Company with an MFIID top‑up, and it currently has approximately €39bn in assets under management. Fineco AM is a competence centre‑specialised in the management of fund‑of‑funds, single strategy funds, as well as Structured Solutions Funds. In addition to portfolio management activities, all key supporting and controlling functions, such as Compliance, Risk, Finance and Legal, are also performed locally.

The company started with 5 employees and has experienced strong and consistent growth, with a current headcount of approximately 90 FTE’s.

Currently Fineco AM manages 3 UCITS Umbrella Funds– 1 in Luxembourg and 2 in Ireland.

The Role We are seeking a highly organised and proactive Personal Assistant&Office Support professional to provide dedicated support to our CEO while also contributing to the smooth day‑to‑day running of the office.

The role forms part of the wider support function, led by the Head of People. While you will report into this function, you will work in close partnership with the CEO and act as a trusted and discreet point of support. This is a varied, hands‑on role requiring strong judgement, excellent time management, and the confidence to act independently.

The successful candidate will play a key role in enabling the effectiveness of the CEO and Executive team, while also contributing to an efficient, well‑run office environment.

Role Highlights

A broad, varied role with close exposure to senior leadership and the Executive team

A development opportunity from Personal Assistant to Executive Assistant, with increasing responsibility and scope over time

The opportunity to work in a professional, regulated asset management environment with high standards and meaningful work

A collaborative, respectful culture that values discretion, trust, and accountability

Ongoing learning through hands‑on experience, mentoring, and exposure to senior‑level decision‑making

A supportive support‑function structure, led by an experienced Head of People

A role where quality, judgement, and professionalism are genuinely recognised

Main Responsibilities Personal Assistant to the CEO

Proactively manage the CEO’s diary, scheduling, rescheduling, and prioritising meetings as required

Ensure meetings are fully prepared for, including IT set‑up, conference details, meeting rooms, catering, and other facilities

Prepare and collate documentation and briefing materials in advance of meetings

Coordinate complex domestic and international travel, including visas and accommodation, and produce detailed itineraries

Prepare and submit expense reports for the CEO and Executive team

Screen and direct calls, manage correspondence, and distribute post

Handle confidential correspondence and sensitive matters with discretion and professionalism

Organise and maintain both electronic and hard‑copy filing systems for the CEO

Manage information flow accurately and in a timely manner

Liaise effectively with external stakeholders and counterparties

Maintain and update executive memberships, subscriptions, and professional registrations

Support ad‑hoc requests as required

Events, Travel&Promotional Activity

Organise and coordinate corporate events, presentations, and company gifts

Deliver end‑to‑end management of promotional and group events, including

Building relationships with hotels and negotiating preferred rates

Coordinating event dates with the parent company

Booking taxis, buses, flights, accommodation, and ancillary travel

Preparing detailed itineraries

Acting as a group leader during travel where required

Coordinating group activities, dinners, and additional arrangements

Shared Support&Office Responsibilities Working collaboratively with the wider support team, you will also:

Act as an office support function, ensuring appropriate office supplies, supplier sourcing, and stakeholder relationships

Format and prepare internal and external communications, including emails, memos, presentations, and reports

Coordinate company‑wide travel, visa, and accommodation arrangements where required

Organise documents for signature in line with internal approval processes

Take minutes at meetings and prepare follow‑up documentation as needed

Draft and maintain process and procedural documentation

Be a Health&Safety Coordinator

Support facilities and office management activities, including

Maintaining office, kitchen, and postage supplies

Organising courier and messenger services

Coordinating facilities issues and repair requests

Liaising with building management

Organising office catering as required

Requirements

Minimum 2 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role with significant diary and travel management responsibilities

Excellent working knowledge of Microsoft Office

Strong organisational and time‑management skills, with the ability to manage multiple priorities

Excellent written and verbal communication skills

High levels of discretion, integrity, and confidentiality

Strong problem‑solving skills and sound judgement

Proven reliability, professionalism, and a strong work ethic

Knowledge of funds / investment management (funds of funds, equity, or fixed income) would be an advantage, but is not essential

What we offer

Growth Opportunities: Unlock your potential with career growth and professional development paths.

Innovative Team: Be part of a dynamic and innovative team environment.

Collaborative Culture: Thrive in a collaborative company culture that values your contributions.

Generous Time Off: Enjoy 25 days of holidays to relax and recharge.

Hybrid Working: Benefit from a flexible hybrid working policy, 3 days in the office, 2 days flexibility to be remote.

Health and Dental: Comprehensive Healthcare and Dental coverage for your well‑being.

Perks and Programs: Access to TaxSaver, Bike to Work scheme, educational sponsorship opportunities, and professional memberships.

Discretionary Bonus: Opportunity to earn a performance‑based discretionary bonus

Fineco Asset Management DAC is proud to be an Equal Opportunity Employer We are committed to enforcing non‑discrimination of candidates based on their religion, race, ethnicity, age, gender (including pregnancy and gender identity) disability, sexual orientation, civil or family status, or for being a member of the Traveller community. We embrace and celebrate diversity in our workforce, and we are committed to creating an inclusive environment for all of our employees.

Equal Opportunity Employer (EOE) Statement The Fineco Group is proud to be an Equal Opportunity Employer and is committed to creating a working environment that is safe and inclusive, based on mutual respect and valuing every kind of diversity, offering equal work opportunities.

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