Receptionist/Personal Assistant - FTC, Cork

The Position We currently have an opportunity for a Receptionist/Personal Assistant to provide high level support to senior Partners in our Cork office together with the wider team. This firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality.

Key Responsibilities

This candidate will be based at the Cork office reception and will provide general administration and secretarial support to the firm’s Partners and wider team. This will include:

Manage relationships in confidence on behalf of the Partners including clients, staff and external parties

Plan and schedule meetings, conferences and events as required

Partner diary management

Screening and dealing with phone calls

Organising and attending team meetings, circulating agendas and action items

Organising travel arrangements

Preparation of reports, minutes, presentations, and letters to company standard

Invoicing and working with the accounts team at month end

Liaising with Facilities, Marketing and IT about various issues

Supporting staff around key deadlines

Management of departmental subscriptions and renewals

Preparing tender documents, especially public body tenders on the eTenders platform

Anti-money laundering procedures and client onboarding administration

Attending debtors’ meetings and organising quarterly finance exercises

Other ad hoc duties as required

Ideal Candidate

A minimum of 2 years’ experience in a similar role

Strong interpersonal communication skills

Ability to multitask, use initiative and prioritise workload

Confident, with the ability to work within multiple management structures

Positive and trustworthy individual

Solutions driven and interested in active problem solving

Natural attention to detail and accuracy

Produce results and keep track of multiple deadlines

Responsive and flexible approach to work, with a“can-do” attitude to requests and tasks

Very high level of proficiency in information systems and working knowledge of the following packages: Email, Internet, MS Word, Excel&PowerPoint

Please Note: Forvis Mazars is an Equal Opportunities Employer.In applying for a role with us, you consent that Forvis Mazars will process your personal data forthe purpose of handling your application.Forvis Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Forvis Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place.If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.

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