Facilities Administrator (with Reception Duties), Dublin Pike

Facilities Administrator– Balbriggan Application Deadline:

15 May 2026

Department:

Facilities

Location:

Balbriggan

Role Purpose The Facilities Administrator is responsible for supporting the smooth day‑to‑day running of the office environment, ensuring facilities, services, and reception operations are delivered to a high standard.

Key Responsibilities

Coordinate day‑to‑day facilities services including cleaning, maintenance, security, waste management, and catering.

Log, track, and follow up on maintenance requests and contractor works.

Liaise with external suppliers and service providers to ensure service level agreements are met.

Support health and safety compliance including fire safety checks, evacuation equipment, and accident reporting.

Assist with office moves, desk setups, and workspace changes.

Maintain facilities documentation, asset registers, and compliance records.

Monitor stock levels and order office supplies, stationery, and consumables.

Support sustainability and environmental initiatives within the office.

Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome.

Manage reception desk and switchboard, answering and directing calls appropriately.

Coordinate visitor sign‑in, badges and compliance with security procedures.

Manage meeting room bookings, room setups, and refreshments.

Handle incoming and outgoing post, deliveries, and couriers.

Maintain reception and meeting areas to a high presentation standard.

Provide general administrative support to facilities and wider operations teams.

Update internal systems, trackers, and calendars.

Assist with event coordination, staff briefings, and office activities.

Support emergency procedures and act as first responder or fire marshal if required (training provided).

Experience&Qualifications

Experience in an office administration, facilities, or reception role.

Strong organisational and time‑management skills.

Excellent communication and customer service skills.

Confident professional manner with visitors and colleagues.

IT literate (Microsoft Outlook, Word, Excel, Teams).

Ability to manage multiple tasks and priorities.

Previous facilities or health&safety experience (desirable).

Familiarity with contractor management (desirable).

Knowledge of building services or office environments (desirable).

Approachable, reliable, and professional.

Proactive and solutions‑focused.

Detail‑oriented with strong follow‑through.

Flexible and adaptable to changing priorities.

Unsolicited CVs sent to AAB by recruitment agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

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