Operations Executive, Dublin Pike

Impact Family International School (IFIS) is a nurturing, multicultural learning community that values small class sizes, personalized learning, and a collaborative school culture involving students, teachers, and parents as partners in education. We aim to inspire students to become confident, creative, and compassionate global citizens who excel both academically and personally.

Job Description:

We are seeking a highly organized, meticulous, and dedicated Operations Executive to join our administrative team. The successful candidate will play a critical role in ensuring the smooth day‑to‑day running of the school's operations and compliance functions.

You will be primarily responsible for the accurate handling of school records, developing compliance frameworks, and managing time‑sensitive regulatory processes. This role requires an individual who thrives behind the scenes, possesses a sharp eye for detail, and takes pride in ensuring the school operates efficiently and in full regulatory compliance.

Key Responsibilities:

Systematically manage and ensure the accurate recording, filing, and safekeeping of all school administrative documents and student records.

Draft, generate, and regularly update administrative compliance document templates to ensure the school consistently meets local educational regulations and internal standards.

Manage and execute routine and ad‑hoc PEI (Private Education Institution) submissions online, ensuring all uploaded data is accurate, complete, and fully compliant with regulatory requirements.

Monitor compliance timelines closely and proactively manage schedules to ensure all administrative and regulatory deadlines are strictly met.

Assist in reviewing and streamlining school operations and improving administrative workflows for greater efficiency.

Collaborate cross‑functionally with academic and non‑academic staff to ensure proper documentation of school policies, procedures, and daily operations.

Requirements:

Diploma or Bachelor’s Degree in Business Administration, Operations Management, or a related field.

Proven experience in an administrative, operations, or compliance role, preferably within the education sector.

Demonstrable hands‑on experience and familiarity with PEI (Private Education Institution) online portals and regulatory submissions.

Exceptionally meticulous with a strong attention to detail and accuracy in data entry and document management.

Excellent time‑management skills with a proven track record of working effectively under pressure and meeting strict deadlines.

High proficiency in using digital document management systems and standard office software (e.g., Microsoft Office, Google Workspace).

Strong written and verbal communication skills.

#J-18808-Ljbffr