Swim Ireland Office Manager, Dublin Pike

Title: Office Manager– Operations Department The Swim Ireland Operations Department plays a key role in the effective and compliant running of Swim Ireland. The department is responsible for organisational governance and compliance, oversight of pool operations, regional governance support, and the coordination of AGMs and Annual Reports. It supports strong governance practices, operational efficiency, and consistency across the organisation.

We are seeking an experienced

Office Manager

to play a central role in ensuring the smooth, efficient, and compliant operation of the department. This senior administrative role combines responsibility for the day to day running of the department, liaising with our Facility Managers, with leadership of operational improvement projects and high‑level organisational support.

The successful candidate will act as a key support to the Operations Department, oversee day‑to‑day office operations, and lead or contribute to projects that enhance systems, processes, and compliance across the organisation.

Key Responsibilities Operations, Projects&Compliance

Lead and support operational improvement projects, including IT hardware tracking, GDPR&IT security compliance (overseen by our IT partners)

Identify Operations inefficiencies and implement solutions to streamline Operations workflows and procedures.

Maintain and improve administrative systems, workflows, and compliance monitoring processes.

Track project progress and support timely delivery of department initiatives.

Ensure familiarity with departmental software systems and support staff usage as required.

Office Management

Oversee the day‑to‑day operation of the department to ensure an effective, well‑organised working environment.

Act as the first point of contact for employees and general queries and incoming correspondence.

Manage office supplies, equipment, and relationships with external service providers on behalf of the department.

Administrative&Management Support

Provide high‑quality administrative support to management and teams across the department.

Plan all in‑house and off‑site staff events.

Prepare and distribute reports, correspondence, presentations, and internal communications.

Maintain accurate departmental records and documentation.

Key stakeholder and committee administrative support as required.

Finance&People Support

Process invoices, purchase orders, and staff expense claims, and liaise with the finance team as required.

Support onboarding of new employees, including desk setup and induction coordination.

Provide support in coordinating staff meetings, training sessions, events, and internal communications.

Education&Experience

Relevant qualification and significant experience in senior administration, office management, or operations roles.

Strong proficiency in Microsoft Office and experience using scheduling and project management tools.

Knowledge of the Governance Code for Sport is an advantage.

Key Skills&Attributes

Excellent communication, interpersonal, organisational, and scheduling skills.

Proven ability to manage multiple priorities in a fast‑paced environment.

High attention to detail, discretion, and ability to manage confidential information.

Ability to work independently while also collaborating effectively as part of a team.

Flexible, proactive, and solutions‑focused approach to work.

Essential Requirements

Eligibility to work full‑time in Ireland.

Remuneration and Location

Salary commensurate with qualifications and experience

Hours per week: 30 hours per week

Position Tenure: 3 year fixed‑term full‑time contract.

Position Location: Swim Ireland, Irish Sport HQ, Blanchardstown, Dublin 15, D15DY62 with hybrid working included in this role.

Appointment will be made subject to satisfactory Safeguarding and vetting requirements; and reference checks.

Swim Ireland is an Equal Opportunities Employer.

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