Office Operations Executive, Dublin Pike

Dublin City Centre - Fully Onsite 9am-5:30pm - Permanent Position

Our client are a growing leader in the energy and renewable industry. With a growing team of nearly 100 professionals, their environment is fast-paced, intellectually driven and grounded in technical expertise.

We are seeking a proactive Office Operations Executive to act as the central nervous system of their Dublin headquarters. This is a front-facing role that requires a combination of professional hospitality, logistics management and facility oversight. You will take full ownership of their physical workspace, ensuring their international team can operate without friction.

The Scope of the Role This position is multifaceted, covering three core pillars:

Front of House&Administrative Ownership

The Office Operations Executive is the first point of contact for visitors and clients, ensuring a welcoming and professional environment. You will manage incoming calls and emails, meeting room schedules, and post and couriers. This includes providing administrative support to the leadership team, such as diary management, expense processing and document control. You will also coordinate internal events and assist with external industry opportunities like sponsorships and advertisements.

International Travel&Logistics

You will be responsible for managing and coordinating all aspects of travel for employees and executives. This includes booking flights, accommodation and transport while adhering to company policies and budgets. You will prepare detailed itineraries and act as the primary point of contact for any travel-related issues, such as delays or cancellations. Additionally, you will stay informed of global travel advisories to ensure the safety of the team.

Office&Facilities Management

You will oversee the day-to-day operations of the office environment to ensure it runs smoothly and efficiently. This involves managing landlord relations, coordinating utilities, ordering supplies, catering, overseeing office cleaning and repairs. You will also ensure health and safety standards are met, manage security access systems and contribute to quarterly sustainability reporting.

Experience and Requirements The successful candidate should demonstrate the following:

Minimum 5+ years of experience in office administration, operations management or a similar professional role.

Strong competency in managing front-office responsibilities with a high level of professionalism.

Excellent organisational and administrative skills with a high degree of accuracy.

Clear and effective verbal and written communication skills for dealing with internal teams and external vendors.

The ability to identify issues quickly and implement solutions independently.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Experience or interest in managing digital touchpoints like LinkedIn updates or basic website postings.

Personal Attributes

Proactive and Independent: You take the initiative and work autonomously to keep the office running.

Adaptable: You can manage unforeseen challenges and changing environments with ease.

Discreet: You have the ability to handle sensitive information with the necessary confidentiality.

Remuneration Package Salary Dependent on Experience circa€40,000-45,000

Benefits package including a pension plan, medical insurance, 24 days annual leave and much more.

Contact For more information on this position or other Business Support roles contact Paula Smaga directly via email;

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