Team Administrator, Dublin Pike

We wish to recruit an exceptional individual as a Team Administrator to support our Facilities Management (FM) department, based in our Head Office at 33 Molesworth Street, Dublin 2. The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to the FM team. This role requires full daily support of secretarial and administrative duties, diary management and organisation within the department.This role will be based at our head office, 33 Molesworth Street, Dublin, D02 CP04. Key Responsibilities

Organise facilities related documents, including contracts and maintenance records Prepare reports and templates for the FM department Attend monthly Management meetings– taking accurate minutes Provide administration support to the properties and staff across the managed portfolio Formatting emails, letters and reportsTracking and maintaining files Record keeping&keeping all files tracked and updated on a regular basis Support the team in the ongoing development and implementation of policies and procedures Assist with inputting/updating property information on our CRM and CAFM systems Proactive diary management, alongside timely optimised travel arrangementsAssist with FM department invoicing Assist the team with tracking maintenance tasks across the portfolio Assist the team with any additional administration duties as they arise Skills, Knowledge and Experience

Previous experience in an administration or Executive Assistant role Ability to prioritise with good problem solving and decision-making skills Strong communication and interpersonal skills Must have excellent IT skills and software experience Experience in working on multiple projects simultaneouslyHave strong self-management, organisation and administration skills High attention to detail Strong team work skills Savills Ireland is an equal opportunity employer. Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.

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