Planning and Logistics Coordinator, Dublin Pike

Role - Planning and Logistics Coordinator Department - Coastal Operations Reporting To - Support and Planning Manager Hours per week - 36 hours Shift patterns - Monday - Thursday (09:00 - 17:15) Friday (09:00 - 17:00) - 1 hour for lunch Location - Dunlaoighre

Overview of Role The Planning and Logistics Co-ordinator (PLC) is the critical planning and logistics role reporting to the Support&Planning Manager. The PLC is responsible for working with the coastal teams to ensure the efficient logistics planning for all works including maintenance and capital projects as identified in the operational plan and the optimal matching of resources to requirements. All transport and equipment assets will be coordinated through the PLC. The PLC will lead planning activity and ensure most effective use of the available transport assets. Transport assets managed by the PLC include helicopter, vans and cars. In addition, the PLC will coordinate the use of ILV Granuaile in cooperation with the Navigation, Maritime&Consenting Department (NMC).

The PLC may delegate specific areas of primary responsibility to operational teams. Such delegations may change from time to time and do not limit the overall role of the PLC which is to undertake activity across the Planning and Logistics area as required by SPM.

The PLC represents on all operational aircraft related issues at the Tri GLA CFM Group and has a range of specific duties relating to the safe and efficient operation of the PDG aircraft contract. The PLC will support the replacement of the aviation services project and will be responsible for the operational planning of helicopter operations post the Tri-GLA contract arrangements.

Duties

Day to day Leadership of coordinated planning activity and holder of Coastal Operations operational plan.

Effective, economic and efficient deployment of contract aircraft including liaison with the aviation operator and other users such as the other General Light House Authorities.

Detailed recording and verification of flying hours for invoicing purposes and payment purposes.

Point of contact for all aircraft operations issues and attend Tri-GLA meetings with Northern Lighthouse Board and Trinity House.

Liaising with helicopter operator in relation to scheduled downtime due to servicing, technical issues or weather-related downtime. Management of aircraft flying suits and helipad specific fire-fighting equipment.

Arrange mandatory aircraft training for employees including dangerous goods, Helicopter Landing Officer training and Helicopter Underwater Escape Training.

Effective, economic and efficient use of the ILV Granuaile in cooperation with NMC including the management of outsourcing of ship laundry contract.

Effective, economic and efficient use of cars and vans, and hire vehicles (Van servicing, tax, fuel cards, repairs, booking availability).

Management of vehicular road fleet.

Manage the procurement of haulage requirements.

Management of tools, lifting equipment and safety equipment held in Dun Laoghaire including certification of same in line with the General Applications Regulations.

Maintenance of positive environmental standards and procedures.

Preparation of reports, procedures and plans.

Short, medium and long term planning.

Risk, safety and environmental management.

Continuous improvement cycle for systems, processes and policies.

Leadership, communications and innovation.

Strategic approach to responsibilities.

Ability to prioritise work and work to deadlines.

Deliver on objectives agreed in the Performance and Development System (PADS).

Key Requirements, Qualifications, Experience and Required Skills

Qualification in planning, logistics, marine, engineering or relevant technical area.

Experience and knowledge of maritime operations.

Strong coastal knowledge.

Demonstrated ability for planning and logistics.

Ability to prioritise work and work to deadlines.

Ability to demonstrate leadership, communication and innovation skills.

Excellent communication, people and writing skills.

Demonstrated ability of collaboration and leadership.

Performance Expectations

Comprehensive and adaptive plan for use of primary assets to deliver maintenance, and project and commercial requirements.

Effective leadership of planning activity.

Delivery of Transport Plan on budget and on time.

Liaison with ship team and aircraft operator.

Effective, economic and efficient use of cars and vans, including hire vehicles.

Effective planning and delivery of portable plant and tools.

Risk, safety and environmental management.

Proactive approach to Health and Safety issues.

Open and collaborative approach to all areas.

Commitment to upskilling and personal development.

Available outside of normal working hours as and when required.

Flexible approach to work and working hours and carry out other duties as required.

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