Personal Assistant, Dublin Pike

Located in Dublin and reporting to the Head of Administration, London, you will be responsible for secretarial and administrative support to the CEO and CFO as well as provision of administrative support to senior managers within the company when required. You will also be responsible for managing reception related duties and office support services.

What you will do

Diary management for the Irish based CEO and CFO

Coordinate meeting room bookings including setups for catering and refreshments for formal meetings and supporting the preparation of presentations

Organising travel and hospitality related events as required for internal and external events

Maintaining travel schedules and expense management

Maintaining appropriate confidentiality across all activities

Work collegiately with Personal Assistants in London and overseas offices

Manage car parking, building passes, liasing with building management and any administrative tasks where necessary

Responsible for assisting the CEO and Group Communications with internal staff communications in Dublin

Supporting EA’s and other London PA’s with group events, projects etc

Maintain key internal and external stakeholder relationships

Manage day to day facilities for the Dublin office, providing on the ground support to the Facilities Manager

Coordinate all office operations, including maintaining office and kitchen supplies, and serve as the main point of contact for Dublin office queries, including running Crisis Management communications

What you require for the role

Personal assistant experience is desirable; however, in its absence, a strong work ethic, positive attitude and genuine willingness to undertake the role are required

Having experience in the insurance sector would be an advantage but not essential

Personable with strong interpersonal skills and ability to work effectively with multiple stakeholders

Ability to work under pressure and to meet deadlines; reacting with appropriate levels of urgency to situations and events that require quick response or turnaround

Exceptional organisational skills and impeccable attention to detail

Able to maintain a high level of integrity and discretion in handling confidential information

Aptitude to make informed decisions regarding priorities

Strong verbal and written communication skills

Expert proficiency with Microsoft Office

Be a team player, be proactive in approach, and have a can-do attitude

Benefits This is a permanent position with a competitive salary and an attractive package of benefits, including:

25 days of annual leave including public holidays and My Day an additional days’ leave for personal interests/wellness/charity work

Fully covered health insurance

Group pension scheme with generous company contributions

Life Assurance

Income Protection

Bike to Work scheme

Travel loan

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