Office Administration Support (1 year contract), Dublin Pike

The Admin support team is responsible for ensuring the smooth, day to day running of the office including reception area, meeting and greeting visitors and carrying out general administration duties. The role is located in Dublin and, working as part of the wider team, provides support to all office locations. This role supports all activity from assisting employees, visitors and vendors, general reception duties and with the team supporting all office based activities across all regions.

Key Accountabilities of the Role Reception

Answering all calls to direct line and transferring to appropriate internal contact.

Meet and greet at reception all visitors and clients to the office

Ensure meeting rooms are prepared in advance of meetings and refreshments where required are available for meetings

Supervise daily deliveries ensuring all receipts and dockets are retained

Manage incoming post, couriers and distribute to appropriate teams

Manage external post and courier services, updating daily logs

Maintain all logs and backup supporting the office administration function.

Admin Support

Provide support as required by the Office Administration team including monthly scanning, record keeping, raising and following up on POs– maintaining logs relating to POs, offsite storage and travel.

Booking of travel and accommodation for employees

Ordering and maintaining stationery and equipment supplies

Pre-requisite knowledge, skills and experience

Bachelor's degree in Business Management/Workplace and Facilities Management/Business Administration

Relevant experience is not necessary but is an advantage

An enthusiastic person who can cope under pressure to work in our busy office

Excellent oral and written communication skills

Highly organized and flexible and work on own initiative.

Computer literate and with strong Microsoft Excel skills.

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