Office&People Coordinator— Keep Our Dublin Hub Thriving, Dublin Pike

Contract:

Permanent, Part-Time

About the Role We’re looking for a highly organised and proactive People&Places Coordinator to be the heartbeat of our Dublin office. Sitting within our People&Places team, this role is all about keeping the workplace running smoothly—from creating a welcoming office environment to supporting our people with everything they need to thrive.

This is a truly varied position where no two days are the same. One moment you might be onboarding a new starter, the next coordinating office supplies, managing IT assets, or supporting fleet administration. If you enjoy variety, autonomy, and making a real impact behind the scenes, this could be the perfect role.

What You’ll Be Doing Office&Facilities

Ensure the office is a safe, organised, and well‑stocked environment

Manage access (badges, alarms, parking) and act as key holder

Liaise with building management on maintenance and facilities

Oversee post, couriers, supplies, and general day‑to‑day office needs

People Operations (Joiners&Leavers)

Coordinate IT setup and onboarding for new starters

Support device setup alongside IT to ensure a smooth first day

Manage offboarding, including equipment returns and reallocation

IT Assets&Telecoms

Maintain accurate asset registers for laptops, phones, and equipment

Assist with new hardware setup and support security audits

Fleet Administration

Coordinate maintenance, repairs, and compliance for company vehicles

Track mileage, fuel, and toll records

Manage CVRTs, insurance admin, and vehicle documentation

Training&Events

Prepare training materials and documentation packs

Coordinate catering and logistics for training sessions

Organise office events and social activities

General Administration

Support enquiries, bookings, and operator communications

Maintain records, process payments, and update databases

Provide ad‑hoc support across projects and business needs

Health&Safety

Act as First Aider and Fire Warden (training provided if needed)

Coordinate fire drills, PPE supplies, and compliance processes

Manage confidential waste in line with GDPR standards

What We’re Looking For

Experience in office administration, operations, or facilities

Strong organisational skills with the ability to manage a varied workload

Self‑starter who takes initiative and ownership

Confident communicator with a friendly, professional approach

Proficiency in Microsoft Office (Outlook, Word, Excel)

Discreet and reliable with sensitive information

Fleet or vehicle administration experience

Knowledge of GDPR

Experience preparing high‑volume materials or training packs

Why Join Us? This is a brilliant opportunity for someone who takes pride in making things run seamlessly. You’ll play a key role in shaping the day‑to‑day experience of our Dublin office and supporting colleagues across the business.

We’re looking for someone who notices what needs doing—and just gets it done—bringing energy, reliability, and a positive presence every day.

Amtivo Group is an Equal Opportunities Employer. The organisation provides equal employment opportunities regardless of ethnic origin, gender, nationality, religion, physical ability, sexual orientation, marital status, parental status, or medical history.

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