IT Office Operations Coordinator for CTO&IT Leadership, Dublin Pike

Spectrum IT are supporting a highly established international innovation and manufacturing business in the search for a

IT Office Admin / Coordinator . This is a leading role for an business operationally focused person to support the CTO and wider IT leadership team. You will act as a central point of direction and office admin across IT, driving efficiency, communication, and structure while enabling leadership to focus on strategic delivery.

This role will suit a highly organised and proactive individual that has worked in an IT Office Admin or Tech team coordinator role before. You will be comfortable working in a fast paced, evolving environment, have strong interpersonal and stakeholder management skills and have an interest in modern workplace technology and continuous improvement. This is a hands on IT Office admin and coordination assisting role.

Key Responsibilities IT Operations&Coordination

Provide day-to-day operational and office administrative support to the CTO and IT team

Coordinate priorities, workflows, and cross-functional IT activity

Track actions, deliverables, and departmental outputs

Adoption Platform Ownership

Create and manage end-user training content

Define content structure and governance

Manage supplier relationship and product roadmap

Onboard and manage IT suppliers and vendor relationships

Maintain contracts, SLAs, renewals, and compliance

Raise POs and track IT spend vs budget

Act as liaison for supplier performance and issue resolution

Meetings&Governance

Organise and facilitate IT leadership meetings and workshops

Prepare agendas, materials, and minutes

Track actions and ensure follow-through

Communications&Stakeholder Engagement

Develop and deliver IT communication plans

Translate technical updates for non-technical audiences&distribution

Manage channels (Teams, email, Viva Engage) for business updates

Reporting, Presentations&Documentation

Produce executive-level presentations and reports

Maintain IT documentation, policies, and procedures

Build dashboards and reporting packs (Power BI)

Technology&Continuous Improvement

Develop Power BI dashboards and insights

Build Power Apps to streamline workflows

Leverage Microsoft Copilot and M365 tools to drive efficiency

Skills&Experience

Experience in an IT coordination, IT Team administration, executive admin, or innovation support role

Strong organisational and multitasking capability

Strong communication skills across technical and non-technical audiences

Power BI / Power Apps / Power Platform experience (Nice to have)

Exposure to IT environments, systems, and terminology

High attention to detail and ability to manage confidential information

Supplier, contract, or procurement experience

Experience supporting senior or C-level stakeholders

Background in internal communications or reporting

Self-starter with strong stakeholder engagement skills

Advanced Microsoft 365 proficiency

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