Installation Administrator, Dublin Pike

Installation Administrator ADT - Dublin What you will do As an Installation Administrator in ADT, you will provide comprehensive administrative support to the Installation team, ensuring the smooth day to day running of operational activities. Your role will be pivotal in supporting engineers, managers and customer facing teams by managing documentation, systems, and coordination activities.

Key responsibilities

Provide administrative support across installation activities

Manage invoicing processes, including invoice rejections and follow ups

Maintain and update operational systems (JDE, MAS, Basware, CBS)

Prepare and manage documentation such as O&M manuals, permits, RAMS, T&Cs, and applications

Support compliance requirements (e.g. BAFE, NACOSS, EHSIS reporting)

Handle ordering and stock control for consumables, stationery, and equipment

Organise and track engineer training and certification requirements

Manage diaries including meeting rooms, cherry picker usage, and engineer dependencies

Support sickness and holiday cover arrangements for the Planning team

Coordinate post, deliveries, returns, and purchase order requests

Respond to general administrative requests from the Regional Operations Manager and wider teams

Manage fleet&telecoms across field teams

Act as a point of contact for internal and external customer service queries

How you will do it You will succeed in this role by being highly organised, detail oriented, and proactive, while working collaboratively with multiple stakeholders.

Maintain accurate records and documentation across multiple systems

Prioritise competing requests in a fast paced operational environment

Communicate clearly with engineers, planners, suppliers, and management

Follow established processes while identifying opportunities for improvement

Ensure compliance with internal procedures, safety standards, and external regulations

Use initiative to resolve issues and support operational continuity

What we look for We are looking for a reliable, organised administrator with strong attention to detail and excellent coordination skills.

Essential

Proven experience in an administrative or operations support role

Strong organisational and time management skills

High level of accuracy and attention to detail

Confident using multiple IT systems and Microsoft Office applications

Strong communication skills, both written and verbal

Desirable

Experience in Fire&Security, Engineering, or Facilities based organisation is beneficial

Familiarity with invoicing systems, purchase orders, or operational databases

Knowledge of compliance or certification environments (e.g. BAFE, NACOSS, EHS)

Experience supporting planning or field based teams

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