Charity Secretary /Administrator Role, Dublin Pike

Role Overview The charity secretary plays a pivotal role in ensuring the smooth administration and compliance of the charity. This position involves a blend of administrative, organisational and communication tasks to support the effective governance of the charity.

Key Responsibilities

Administration and compliance

Maintain accurate register of members and trustees

Ensure the charity/trustees are aware of the requirement to comply with the relevant codes such as the Charities code of conduct for trustees and the charities governance code and any other regulatory requirements

Understand and uphold the charity’s governing documents and legal responsibilities

Check emails (&) and respond or forward to relevant persons.

Meeting preparation and documentation

Organise and prepare for board meetings, including setting agendas in collaboration with the chairperson

Checking that the quorum is present (minimum 3 persons)

Take and distribute accurate meeting minutes, working closely with the Chairperson to ensure that the draft minutes are accurate.

Issuing draft minutes to charity trustees for consideration after meetings and dealing with subsequent requests before they are approved.

Ensure meetings are stored safely and are easily accessible by the chairperson and any other trustee if required

Communication and reporting

Serve as the main point of contact for committee members and trustees

Ensure decisions and actions of the meeting are accurately recorded and implemented

Facilitate effective communication within the charity

Additional duties

File annual returns and other statutory documents

Assist with other administrative tasks as needed to support the charities operations

Work with Recruitment officer to ensure all paperwork is present and kept safe.

Skills and Qualifications

Strong organisational and administrative skills

Excellent written and verbal communication skills

Attention to detail and accuracy in record keeping

Familiarity with legal and regulatory requirements for charities (desirable)

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