Facilities Administrator, Dublin Pike

Facilities Administrator Location:

Dublin, Republic of Ireland Salary:

€45,000 DOE Contract:

Full Time, Permanent

About the Role Sodexo is seeking a highly organised and proactive Facilities Administrator to join our team. This role is central to ensuring the smooth day-to-day running of facilities operations, providing administrative support, and delivering excellent service to staff, students, and contractors on site.

Key Responsibilities Administrative Support

Maintain accurate records, reports, and documentation

Manage correspondence, filing systems, and databases

Prepare meeting agendas, minutes, and presentations

Helpdesk and Customer Service

Act as the first point of contact for facilities‑related queries

Log, track, and follow up on service requests using CAFM systems

Liaise with internal teams and external contractors to resolve issues

Compliance and Reporting

Assist with audits, inspections, and compliance documentation

Support health and safety initiatives

Produce reports on service performance, maintenance, and KPIs

Procurement and Inventory

Raise purchase orders and track deliveries

Maintain stock levels of office and facilities supplies

Coordination and Scheduling

Coordinate room bookings, maintenance works, and contractor visits

Support event setup and logistics across campus

About You

Previous experience in an administrative, facilities, or customer service role

Strong organisational and multitasking abilities

Excellent communication and interpersonal skills

Proficient in Microsoft Office

Familiarity with CAFM systems (e.g., Maximo, Planon) is advantageous

Able to work independently and as part of a team

Desirable

Experience in an educational or public sector environment

Knowledge of health and safety and compliance standards

Why Join Sodexo

Opportunity to work in a dynamic campus environment

Supportive team and structured working hours

Career development within a global organisation

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