Construction - Document Controller, Cork

Application Details In order to work in Ireland a non-EEA National, unless exempted, must hold a valid employment permit. Please review the eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description The role involves controlling company and project documentation, following and improving document control procedures, ensuring all documentation meets formal requirements and required standards, sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals, producing document progress reports for senior managers, conducting regular reviews and document audits, using computers to organise and distribute documents within a company, helping in the planning stages of a specific project, and ensuring documents are shared at key times to facilitate timely project completion.

Key Responsibilities

Controlling company and project documentation

Following and improving document control procedures

Ensuring all documentation meets formal requirements and required standards

Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals

Producing document progress reports for senior managers

Conducting regular reviews and document audits

Using computers to organise and distribute documents within a company

Helping in the planning stages of a specific project

Ensuring documents are shared at key times to facilitate timely project completion

Implementation of new changes to the document management system across the Glanua Ireland business

Distribution of project documentation received from external sources to the relevant team members

Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems

Undertake all document management tasks– maintaining an audit trail for incoming documentation

Ensure all outgoing information is controlled and traceable

Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained

Report to project teams on non-compliance to company procedures

Engage with Project Teams to provide upskilling and training on our BIM 360 document management system

Liaise with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions

Provide brief status reports to synopsize projects progress

Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements

Maintain confidentiality around sensitive documentation

Knowledge, Skills, and Experience

Proven experience of implementing or using existing web-based information management systems

Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential, as training will be provided to the right individual

5 years minimum experience in Documentation or Information management, ideally within the construction industry

Previous experience of implementing and managing cloud‑based document management systems is preferable

What we offer you

Competitive base salary and pension

Monday to Friday working week, finishing early on Fridays

22 days annual leave plus ten bank holidays

A company laptop

Access to EAP– 24/7, 365 days confidential employee assistance program

Additional Information Sector: construction

Career Level: Not Required

Candidate Requirements Essential

Minimum Experienced Required (Years): 5

Minimum Qualification: Level 7 (incl Diploma&Ordinary Bachelor Degree)

Desirable

Ability Skills: Administration, Communications, Computer Literacy, Customer Service

Competency Skills: Problem Solving, Teamwork, Time Management, Working on own Initiative

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