Payroll Administrator, Dublin

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 40,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position The Payroll Administrator will be responsible for the end-to-end processing of the firm’s payroll, ensuring accuracy, compliance, and timeliness across the entire payroll cycle. The role will also play a critical part in month-end close activities, including the preparation of staff cost journals, payroll balance sheet reconciliations, and the completion of statutory and revenue submissions. This position operates within a professional services environment, requiring a high level of confidentiality, technical competence, attention to detail, and the ability to work to strict deadlines.

Key Responsibilities Payroll Processing (End-to-End)

Process monthly payroll accurately and on time for all employees, including partners, permanent staff, and fixed-term employees as applicable

Maintain and update payroll records for starters, leavers, salary changes, bonuses, benefits in kind, statutory leave, deductions and adjustments

Ensure payroll data inputs are complete, validated, and approved in line with internal controls and payroll calendars

Liaise with HR on employee changes, contract updates, and payroll-related queries

Respond professionally and confidentially to employee payroll queries

Statutory Compliance&Revenue Submissions

Ensure full compliance with Irish payroll legislation and Revenue requirements.

Prepare and submit all required Revenue payroll submissions, including:

Payroll submissions via ROS

Statutory deductions and reporting

Administer pension contributions and prepare data submissions for pension providers.

Support year-end payroll processes, including:

Any required reconciliations and audits

Maintain up-to-date knowledge of payroll legislation, tax, and employment law changes

Employee Expenses Review&Reimbursement

Review and verify all employee expense claims to ensure strict adherence to company travel and subsistence policies and tax regulations

Authenticate supporting documentation, such as VAT receipts flagging any discrepancies noncompliant submissions for further investigation

Administer the end-to-end reimbursement workflow ensuring timely processing in line with monthly pay cycles

Identify and calculate taxable benefits-in-kind resulting from specific expense types, ensuring accurate reporting for year-end filings

Serve as the primary point of contact for employees regarding expense queries, providing clear guidance on allowable costs and submission deadlines

Generate monthly spend reports for the Finance department to assist with budget tracking, trend analysis, and VAT reclamation

Month-End&Financial Reporting

Prepare monthly payroll and staff cost journals to the general ledger

Reconcile payroll control accounts, pension balances and payroll-related accruals

Support the preparation of monthly management accounts by providing accurate payroll cost data and explanations for variances

Assist with payroll-related accruals and prepayments as required

Collaborate with finance reporting teams to ensure payroll costs are accurately reflected in the firm’s monthly financial results

Revenue, Cost&Management Information

Support internal reporting requirements by providing payroll cost analysis and ad-hoc reports

Prepare monthly headcount reports for Group reporting purposes

Assist with internal cost allocations and partner reporting, ensuring costs are allocated to the correct costs centre and aligned with associated revenue

Contribute to the FP&A process in respect of staff cost forecasting models

Ensure payroll data integrity for downstream reporting and business decision-making

Controls, Processes&Audit

Maintain strong payroll controls, ensuring appropriate approvals, documentation and segregation of duties

Support internal and external audits by providing payroll data, reconciliations, and explanations as required

Contribute to the continuous improvement of payroll processes, documentation, and controls

Maintain accurate payroll procedures and support the updating of payroll process documentation

Ideal Candidate

Proven experience in a payroll administration role

Strong working knowledge of Irish payroll legislation, Revenue requirements, and statutory deductions

Experience with full payroll processing from input through to submission and reconciliation

Experience preparing month-end payroll journals and reconciling payroll control accounts

High level of accuracy and attention to detail, with the ability to meet strict deadlines

Strong excel skills and experience working with payroll and accounting systems

Ability to handle confidential information with discretion and professionalism

Highly organised with excellent time management skills

Proactive and solution-focused, with a strong sense of ownership

Able to work independently while also contributing effectively as part of a wider team

Clear and professional communicator

Comfortable working in a fast-paced, deadline-driven professional environment

Exposure to management accounts and financial reporting processes

Payroll qualification (or working towards one)

Don’t wait. Act.

Please Note: Forvis Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Forvis Mazars will process your personal data for the purpose of handling your application. Forvis Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Forvis Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.

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