Purchasing Coordinator, Dublin

We are seeking an experienced Purchasing Coordinator to support procurement operations for a U.S.-based residential interior design firm delivering high-end, custom projects. This role is responsible for managing end-to-end procurement workflows across multiple concurrent design projects, including sourcing, purchasing, vendor coordination, logistics, and procurement documentation.

The position requires specialized experience in procurement within a project-based, design-driven environment, including coordination with U.S.-based vendors and suppliers, management of custom furnishings and materials, and oversight of purchasing workflows tied to active project timelines. Due to the firm’s U.S.-based operations, this role requires regular coordination across time zones and availability aligned with U.S. business hours.

Key Responsibilities

Manage procurement activities across multiple active residential interior design projects, ensuring alignment with project schedules and design specifications.

Coordinate sourcing, purchasing, and order placement with U.S.-based vendors and suppliers, including custom furnishings and materials.

Track procurement lifecycle including order status, production timelines, shipping logistics, and final delivery to receiving warehouses or project sites.

Maintain accurate procurement records and documentation within Design Manager and Studio.

Support the firm’s transition and ongoing use of procurement and design management systems, ensuring data integrity and workflow consistency.

Analyze product re-selections, pricing changes, and procurement adjustments to evaluate cost impacts and maintain project profitability.

Ensure pricing accuracy and compliance with applicable tax structures when preparing procurement and client-facing documentation.

Coordinate logistics with third‑party receiving warehouses and delivery providers, including scheduling, issue resolution, and documentation tracking.

Maintain detailed records of vendor communications, including order updates, delays, and issue resolution.

Evaluate vendor performance, pricing structures, and delivery timelines to support procurement decision‑making.

Utilize Microsoft Excel to analyze procurement data, track purchasing activity, and support reporting and forecasting.

Collaborate with internal design and operations teams using tools such as Salesforce and Asana to ensure procurement alignment with project workflows.

Coordinate daily with U.S.-based teams across time zones to support ongoing procurement operations and project execution.

Required Qualifications

Bachelor’s degree in Supply Chain Management, Business, Merchandising, or a related field.

Minimum of 3 + years of progressive experience in procurement or supply chain operations within a project-based environment.

Place of Work Remote/virtual worksite, Ireland. This vacancy is suitable for remote/blended working.

Benefits

Budget for local in‑person social events or co‑working spaces.

Equal Employment Opportunity Statement We encourage applicants from all ethnic groups, genders, sexual orientations, ages, abilities, disability statuses, and any other under‑represented groups to apply. We prioritize a sense of belonging and have Employee Resource Groups that meet regularly with the People team. During interviews and beyond, we ask and encourage anyone who needs an accommodation to request one from their recruiter. We will ask you to voluntarily share your pronouns at interview stage, and you have the option to answer our anonymous demographic questionnaire when you apply. As an equal employment opportunity employer, it is important to us that our workforce reflects people of all backgrounds, identities, and experiences, and this data will helpus stay accountable.

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