Office Administrator, Dublin

Office & Administrative Support

· Manage day-to-day office operations and act as a first point of contact for candidates, clients, and visitors.

· Maintain accurate records, databases, and documentation, ensuring high levels of data integrity.

· Prepare contracts, letters, reports, and other documents with exceptional attention to detail.

· Handle incoming calls, emails, and general enquiries promptly and professionally.

· Support consultants with scheduling interviews, preparing candidate packs, and updating ATS/CRM systems.

Compliance & Process Management

· Ensure all candidate compliance documents are collected, verified, and stored correctly.

· Maintain GDPR standards and adhere to data protection policies.

· Monitor internal processes and highlight opportunities for improvements in efficiency.

Operations Support

· Liaise with suppliers and manage office stock and subscriptions.

Marketing & Communications Support

· Assist with creating job adverts, social media posts, and email marketing campaigns.

· Update company website and social channels with new content when required.

· Support employer branding initiatives and internal communications.

· Help prepare presentations, proposals, and marketing collateral.

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Key Requirements

Essential

· Proven attention to detail and a strong focus on accuracy.

· Excellent organisational and time-management skills, with the ability to juggle multiple priorities.

· Strong written English, including grammar, formatting, and professional communication.

· Interest in marketing and communications, with willingness to learn and contribute to content creation.

· Proficient in Microsoft Office and comfortable learning new software. Must be tech savvy

· Professional, friendly, and confident communication style.

Desirable

· Previous experience in a recruitment, HR, or professional services environment.

· Knowledge of CRM/ATS systems

· Basic experience with social media management or design tools (e.g., Canva).

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Personal Attributes

· Highly organised with a proactive mindset.

· Reliable, trustworthy, and discreet with confidential information.

· A team player who enjoys supporting others and contributing to a positive office culture.

· Creative flair and a willingness to get involved in marketing or branding projects.

At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services.