Purchasing & Vendor Management Support, Dublin

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policiesCoordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delaysSupport vendor onboarding and ensure all documentation is compliant with internal and external standardsMaintain accurate and up to date procurement files, records and databases to support audit readiness and traceabilityPrepare and distribute regular procurement reports and dashboards for management review

How you will do it

Support ongoing supplier communications regarding order status, documentation requirements, and issue resolutionCoordinate meetings, prepare agendas, and document minutes as requiredSupport system implementation and continuous improvement initiatives across the procurement functionIdentify opportunities to enhance administrative efficiency and data integrity within procurement workflowsWork closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systemsStrong numerical accuracy, data management, and reporting capabilitiesHigh attention to detail and accuracy in both data and documentationStrong organisational and multitasking skills in a fast-paced environmentExcellent communication and interpersonal abilities for cross-functional collaborationAnalytical thinker with a proactive approach to problem solvingStrong sense of ownership, accountability, and process discipline

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