Procurement Category Coordinator, Dublin

Job Summary:

The Member Relations & Planning team is responsible for the demand planning, supply planning and procurement of all dairy products for onward sale by the Ornua Commercial Division serviced from Ornua headquarters.

The Member Relations & Planning section’s goal is to support our businesses to meet customers’ needs through developing strong knowledge-based relationships with internal and external stakeholders. We aim to maximize value through efficient forecasting, planning, purchasing, and business processes. 

This Procurement Category Coordinator role will manage and support the purchasing of dairy products (butter & milk powders) from our suppliers (the Irish Dairy Processors) and the planning of supply & demand within our business.

Key Areas of Responsibility: 

Purchasing of relevant powder categories:
 

To manage the commercial purchasing process for relevant powders with members. 

Define ingredient sales availability (monthly) for relevant powders and provide input to commercial strategy, sales & pricing tactics with sales teams to maximize member returns & Ornua profitability, and ensure volume targets are achieved and risks managed.
 

Manage planning to ensure stable supply and relevant pricing for key customers

Key link between Ornua ingredient sales teams and members; providing regular market, customer & commercial insights and updates as appropriate. Schedule and attend regular member meetings and attend customer meetings as necessary with sales teams.

Negotiate back-to-back purchases with members for powder.

Putting in place monthly production plans in line with Ornua’s overall forecasting process.
 

Regular communication with finance teams on powder – input to the monthly P+L, settlements and forward book processes.
 

Measure, report and follow-up on production vs forecasted monthly production forecast. Highlighting surpluses and deficits and amending forward schedules as appropriate. 
 

A key stakeholder in the overall Ornua S&OP process. Take part in the monthly forecast cycle to ensure product is planned and purchased in line with best information at hand from demand planning and sales teams, advise of risks, and identify actions to mitigate impact on customer orders.

To ensure that offline powder is managed and updated on a monthly basis – with a focus on cost reduction and efficiency. 

To provide support associated with the purchase and management of dairy products including the raising, communicating and maintaining of relevant purchase orders, stock reclassifications, maintaining relevant management information records and preparing analysis and reports as required (Rabo). 

stock management:

Analyse monthly stock reconciliation and availability status for all relevant powders in conjunction with partner teams. Make recommendations based on same. 

To manage Ornua Ingredients stock in line with best practice.
 

Ensure stock is reserved where appropriate, highlight where stock should be shipped on a FIFO basis and ensure that problem / aged stock is identified and managed as appropriate. 

Ensure Ornua achieve monthly and year end closing stock targets for relevant categories. 
 

Key Competencies:

Good negotiation skills and commercial acumen — proven ability to negotiate positive outcomes whilst building and maintaining strong relationships over the long term.

Strong stakeholder relationship management capability 

Good purchasing, stock management, planning, forecasting, budgeting and pricing skills 

Ability to understand and manage risk (commodity market & financial)

Strong problem-solving ability 

Highly driven and motivated, and works well on own initiative 

Highly flexible and proven ability to adapt to rapidly changing environment 

Strong communication and interpersonal skills 

Strong role model of Ornua values and behaviours 

Flexibility to travel to all relevant locations as required 

Closing date: Monday 8 June