Operations Assistant – Emergency Medicine, Dublin

Post Date : 20-May-2026 Close Date : 03-Jun-2026 Title: Operations Assistant – Emergency Medicine Department: Postgraduate Training, Dept of Surgical Affairs Tenure: Permanent Full Time Location: RCSI, 121 St Stephens Green Reporting to: Operations Manager, Emergency Medicine RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere, and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for “Good Health and Well-being” in the Times Higher Education #SDG #SDG Impact Rankings 2025. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being. More details about RCSI can be found at ; in particular. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post: The successful candidate will provide an effective administrative and support service to the National Emergency Medicine Training Programme & the EM International Medical Graduate Programme. They will support the Operations Manager in the delivery of the relevant programmes and contribute to the development of the department. Specifically, the duties of the post will include: Supporting the EM Operations Manager with duties related to the ongoing development and delivery of Emergency Medicine Training in Ireland. Liaising with the National Director, Programme Leads and Vice Deans of Emergency Medicine on an on-going basis Supporting EM Trainers and Trainees on online platforms when required Supporting the delivery of Mock Exams for CSTEM & ASTEM trainees Supporting the delivery of CSTEM mandatory workshops; ECG, Airway, Sedation, MSK Attending and minuting of meetings where required Ensuring that all administration requirements for the International Medical Graduate & National Emergency Medicine Training Programme are carried out efficiently and effectively, these include but not limited to the following: Co-coordinating arrangements for the delivery of the IMG EM educational curriculum activities (Mandatory Workshops, CAPA Reviews, Recruitment, Inductions) Supporting key events for the NEMTP programmes (CAPA/ARCP/Recruitment) Supporting and answering trainee queries and correspondence as it arises Maintaining training files for relevant EM trainees both online and manual Co-ordinating and arranging counselling/review sessions for trainees as required Supporting the annual intake process for IMGTI end to end, preparing documents for shortlisting, interviews Co-ordinating any IMG shortlisting and interview panels as per ISPTC and ICEMT guidelines Maintaining the Surgical Training database (CRM) including data input and rotation management Maintaining the annual EM Calendar of events Maintaining and updating the EM Consultant database Setting-up e-mail addresses and log in access to RCSI accounts for all new trainees or trainers Ensuring the NCHD database is up to date and accurate Liaising with relevant external bodies such as the FORUM, Royal College of Emergency Medicine, England, Medical Council Ireland, Universities and Training Hospitals Liaising and working with the EM Operations Manager to ensure ICEMT related decisions applicable to the programmes and specialty are actioned and communicated Undergoing programmes of training and development as may be required from time to time Complying with statutory legislation and department rules and requirements in furtherance of your own and general staff welfare and safety. Representing the best interests of the Department and RCSI at all times Performing other duties as may be required from time to time Person Specification: The successful candidate should be able to demonstrate the following: Strong organisational and administrative skills An effective communication style appropriate to audience and situation The ability to deal effectively with sensitive / personal information appropriately and sensitively Strong computer skills including MS Office Suite and word processing skills The ability to work on own initiative as well as in a team environment Flexibility to work irregular hours on occasion. Desirable Experience and a proven track record in a similar role would be an advantage Ability to make decisions and meet deadlines We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.