Document Controller, Dublin

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Start here. Grow here.

At AECOM , we are currently recruiting for a Document Controller to join our Dublin office.

The Document Controller supports teams across the PMO function by overseeing document storage, sharing, and governance protocols. Acting as a primary point of contact for documentation-related queries across the organisation, the role holder plays a key part in maintaining efficient and compliant document management processes.

As a member of the document controls team, the Document Controller is responsible for monitoring the implementation of document control tools, managing document management systems, and providing guidance and support to junior document controllers. The role also ensures compliance with organisational standards and procedures, maintains accurate and up-to-date records, and identifies opportunities for process improvement.

Through effective coordination and oversight, the Document Controller helps drive consistent and efficient document management throughout the full project lifecycle.

Oversee the creation, tracking, and storage of documents within a centralised repository, ensuring effective organisation and ease of access and retrieval.

Develop, implement, and maintain version control procedures to ensure the use of current and accurate documentation, while preserving historical records for audit and reference purposes.

Ensure the accurate management of documentation, including monitoring revisions and maintaining consistency across document versions.

Coordinate and optimise the distribution of documents to internal and external stakeholders, ensuring timely and accurate communication of critical information.

Ensure all documentation complies with organisational policies, industry standards, and regulatory requirements, maintaining consistency in document formats, templates, and procedures.

Manage and control document access permissions to protect sensitive information and ensure appropriate access for authorised personnel only.

Support effective communication and collaboration with team members, stakeholders, and vendors to facilitate efficient document exchange and updates.

Coordinate document review and approval workflows, ensuring timely revisions, feedback, and approvals from relevant stakeholders.

Maintain accurate records of document history, including revisions, approvals, and distribution logs, to support audits and future reference requirements.

Produce and analyse reports relating to document status, activities, and compliance to support project management and informed decision-making.

Identify opportunities to enhance document management processes and systems, implementing improvements to support evolving project and organisational requirements.

Prioritise tasks effectively to meet deadlines and ensure efficient document flow throughout all phases of the project lifecycle.

Proactively identify and resolve document management issues, implementing practical and timely solutions to minimise disruption.

Provide guidance, mentoring, and support to junior document controllers, promoting collaboration and maintaining high team performance standards.

Undertake additional duties, tasks, or responsibilities as required to support the successful delivery of the role and wider team objectives

Qualifications

Ready to push the limits of what’s possible?

We are seeking a highly experienced professional with a strong background in infrastructure projects.

The successful candidate will demonstrate the following qualifications and experience:

Proficient in the use of document management systems (DMS), databases, and software applications such as Microsoft Office, SharePoint, and specialised document control platforms.

Strong understanding of project management principles and practices, with the ability to align document control activities to overall project objectives and deliverables.

Sound knowledge of industry standards, regulatory requirements, and legal obligations relating to document management, handling, retention, and storage.

Additional Information

Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more!

For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: REF58806S

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Construction

Work Location Model: Hybrid