Administration / Office Support, Dublin

The Role We are currently seeking an experienced and highly organised Administrator to support our extremely busy Maintenance Department.

This is a hands on administrative role where multitasking, attention to detail, strong organisation, and the ability to stay calm under pressure are essential. The successful candidate will be capable of working autonomously and proactively, while also collaborating closely and effectively with colleagues.

Key Responsibilities

Managing and prioritising two very busy email inboxes and office phones

Handling customer enquiries and queries with a focus on efficient issue resolution Preparing quotes, proposals, contract renewals, and customer documentation

Supporting daily operational activities within the Maintenance Department

Logging calls and updating records on the in‑house system (training provided)

Managing calendars, appointments, and general scheduling

Document management and filing

Flagging urgent issues to the relevant internal teams

About You

Previous experience in a service or maintenance department is an advantage

Proven experience in an administrator / office support role

Exceptionally organised with strong attention to detail

A confident multitasker able to manage competing priorities

Professional, enthusiastic, and solutions‑focused

Comfortable working independently and as part of a team

Strong customer service and relationship‑management skills

Excellent IT skills, including CRM / database experience

What We Offer

Competitive salary:€35,000 – €40,000 (depending on experience)

Permanent, stable position within an established company

Fully office‑based role in Ballymount, Dublin 22

Free on‑site parking

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