Document Controller, Galway

JJ Rhatigan&Company is one of Ireland’s leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for a Document Controller to be based in the Galway region. This is a fantastic opportunity to join a prestigious main contractor and work with like-minded people on award winning multi-million-euro projects.

General Duties

Ensuring access and training is provided to all required users.

Delivering weekly refresher training (following initial BIM Manager training) for the first 6 weeks of each project.

Ensuring information is easily accessible, current and coordinated.

Supporting the site team with:

Batch downloading, printing, mark‑up, and search functions.

Receiving and accessing drawing upload notifications.

Ensuring drawings:

Are named in accordance with the project naming convention.

Are issued at the correct scale, orientation, and format (DWG and PDF).

Include up‑to‑date registers with every revision, covering:

Drawing Title

Drawing Number

Drawing Revisions / Clouded Changes

Drawing Scale&Orientation

Dimensions and text

Updated Drawing Register

BCAR

Prepare, organise, and submit all BCAR‑related documentation to the Building Control Authority.

Ensure submissions are completed within required timelines.

Work closely with the Assigned Certifier, subcontractors, and design team to ensure documentation accuracy and compliance.

Maintain a centralized BCAR repository for easy inspection access.

Monitor and track BCAR submissions using the PIP as a tracker.

O&M

Compile, review, and finalize O&M manuals for client handover, ensuring accuracy and completeness.

Use O&M Manuals– Hometo standardise format and structure across projects.

Coordinate with subcontractors and suppliers to gather documentation for O&M Manuals.

Ensure manuals are submitted to clients within agreed timeframes post‑completion.

Make manuals available for download.

Design Review Meetings

Assist with the fortnightly preparation, organisation, and upload of DRM documentation, including:

Design Change Tracker (Change Control)

Design RFI Tracker

Planning Condition Tracker

Building Warranty Tracker

Building Control Tracker

Design Fee ScheduleDesign Team Meeting Minutes

Design Review Report

Goods Received Notice (GRN)

Assist with the recording of GRN’s on SAP / COINS system.

Work closely with the Site Team, Project QS and Accounts department to ensure timely recording of GRN’s on the JJR ERP System.

Professional Approach

Work independently while recognising when BIM / Design Manager input is required.

Demonstrate determination, drive, and dedication in all project duties.

Maintain weekly communication with Consultants, Clients, and Stakeholders.

Exhibit initiative, control, and strong communication skills.

Resolve issues quickly through a clear Action–Responsibility–Close Out approach.

Minimum Qualifications

BTEC in Building Studies, Building Engineering, or Building Management; OR HNC / HND / Degree in Construction Management or Architecture (with industrial placement).

Minimum 1 year’s experience managing elements of construction projects.

Abilities&Skills

Highly organised and methodical approach.

Excellent management skills; capable of driving multiple workstreams simultaneously.

Strong interpersonal skills with ability to build effective relationships.

Excellent written, verbal, and communication skills.

Strong numeric and problem‑solving ability.

Up‑to‑date with new technologies.

Ambitious, driven, and motivated.

Ability to thrive in a fast‑paced environment.

Strong attention to detail.

Self‑motivated, proactive, flexible, and reliable.

Advanced IT proficiency (Microsoft Outlook, Word, Excel, PowerPoint).

Collaborative team player with a passion for success.

What JJR can offer you

Attractive terms of Employment&Competitive salary for the right candidate

Excellent Benefits

Excellent Career Progression

Opportunities to work on challenging projects and assignments.

If you feel you have the required skills and experience and are interested in joining a highly respected company with the opportunity to progress your career, we would be interested in hearing from you.

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