Senior Document Controller, Letterkenny

We Are Hiring! Circet Ireland are seeking an experienced Senior Document Controller to join our project delivery team on complex, high‑compliance projects. This role location will be Letterkenny.

Job Description: This is a critical role responsible for controlling, coordinating, and safeguarding all project documentation from pre‑construction through to final handover. You will be the central point of control for drawings, submittals, QA documentation, and closeout records—ensuring site teams always work from approved information and that the client receives complete, compliant deliverables. If you are organised, assertive, and comfortable chasing busy site teams for documentation, this role offers real ownership and visibility within the project.

Key Responsibilities Pre‑Construction (Weeks 1–14)

Build and maintain the Construction Submittal Register (CSR)

Coordinate product data submittals for long‑lead materials (Fibre, Copper, Racks, Containment)

Ensure all material submittals achieve

Code A approval

prior to ordering

Audit the Design Deliverable Index (DDI) against issued drawings

Ensure teams work from latest

Issued for Construction (IFC)

drawings only

Manage upload of pre‑qualification documentation (insurance, bonds, org charts)

Log, track, and close RFIs and Technical Queries (TQs)

Construction Phase

Maintain strict document and drawing version control

Ensure superseded drawings are immediately withdrawn from site

Upload L1/L2/L3 QA and commissioning checklists to BIM 360 / ACC

Manage high‑volume Fibre and Copper test results (OTDR / OLTS)

Enforce weekly redline and as‑built mark‑up process with site teams

Record and distribute weekly progress meeting minutes and track actions to closeout

Closeout&Handover

Compile full Operations&Maintenance (O&M) manuals

Coordinate conversion of redlines into final record drawings (as‑built)

Track snags and punch list items in BIM 360

Provide documentary and photographic evidence for snag closure

Systems&Tools

BIM 360 / Autodesk Construction Cloud (ACC)

EDMS platforms

(Aconex, Procore, SharePoint)

Bluebeam Revu

Google Workspace

(Sheets&Drive– live trackers essential)

Key Performance Indicators

100% of material submittals uploaded within

3 days

of receipt

Zero instances of site teams working from superseded drawings

QA and test results uploaded within

48 hours

of testing completion

Skills / Experience

Minimum

5+ years’ experience

in a Document Control role

Background in

Data Centres, Pharmaceutical, or Oil&Gas

projects preferred

Strong experience working in high‑compliance environments

Fluent English (written and spoken)– mandatory

German language skills are a strong advantage

Highly organised with exceptional attention to detail

Assertive communicator, comfortable chasing documentation daily

Proactive, resilient, and able to work under pressure

Benefits

Be part of a company that encourages involvement, diversity, equality, and inclusion.

A company that nurtures excellence and develops leaders.

Circet encourages personal development and career progression through our further education, mentoring and pathway programmes.

We are dedicated to making a difference through our Corporate Social Responsibility and Sustainability.

You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.

Circet IRE&UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.

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