Senior Administrator, Company Secretarial - Legal, Limerick

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/Department:

We are looking to recruit a Senior Company Secretarial Administrator to provide administrative and organisational support to the EMEA Company Secretary team, ensuring the smooth operation of board and committee processes. The role is responsible for preparing meeting packs, maintaining governance records, coordinating director communications, and responding to routine governance queries. The EMEA Company Secretary team operates across the UK, Ireland, Luxembourg, Guernsey and the Middle East with primary support for a sub-team of five based in London.

The key responsibilities of the role include:
 

Board & Committee Pack Preparation

Compile, format, and quality-check board and committee papersUpload materials to the board portal (e.g., Diligent)Ensure deadlines for paper submission are metLiaise with contributors to chase outstanding papers

Meeting Administration

Schedule meetings and manage calendarsCirculate agendas and meeting noticesCoordinate logistics (rooms, dial-ins, VC links)Maintain attendance records

Governance Records Management

Maintain statutory registers and entity recordsFile documents in accordance with governance standardsSupport annual filings and routine submissions

Director Support

Act as a point of contact for directors for logistical queriesSupport director onboarding and offboarding processesSupport director training and induction processes

General Governance Support

Respond to routine governance queries from internal teamsSupport corporate transactions and entity changesAssist with document execution processesMaintain the governance inbox and triage queries

Skills/Qualifications:

The successful candidate will benefit from having: 

Experience in an administrative or governance support roleStrong organisational and time-management skillsExcellent attention to detailA high standard of written communicationAbility to work with senior stakeholders professionallyCompetence with Microsoft Office (Word, PowerPoint, Excel)Experience with board portals (e.g., Diligent) is desirable

Personal Attributes

Discreet and trustworthy with confidential informationCalm under pressure and deadline-drivenProactive and able to anticipate needsStrong interpersonal skillsTeam-oriented with a flexible approach

Qualifications

No formal qualifications required.Prior governance or legal admin experience is an advantage

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.