Senior Company Secretarial Admin - Board&Governance, Limerick

Role / Department We are looking to recruit a Senior Company Secretarial Administrator to provide administrative and organisational support to the EMEA Company Secretary team, ensuring the smooth operation of board and committee processes.

The role is responsible for preparing meeting packs, maintaining governance records, coordinating director communications, and responding to routine governance queries. The EMEA Company Secretary team operates across the UK, Ireland, Luxembourg, Guernsey and the Middle East with primary support for a sub‑team of five based in London.

Key Responsibilities Board&Committee Pack Preparation

Compile, format, and quality‑check board and committee papers

Upload materials to the board portal (e.g., Diligent)

Ensure deadlines for paper submission are met

Liaise with contributors to chase outstanding papers

Meeting Administration

Schedule meetings and manage calendars

Circulate agendas and meeting notices

Coordinate logistics (rooms, dial‑ins, VC links)

Maintain attendance records

Governance Records Management

Maintain statutory registers and entity records

File documents in accordance with governance standards

Support annual filings and routine submissions

Director Support

Act as a point of contact for directors for logistical queries

Support director onboarding and off‑boarding processes

Support director training and induction processes

General Governance Support

Respond to routine governance queries from internal teams

Support corporate transactions and entity changes

Assist with document execution processes

Maintain the governance inbox and triage queries

Skills / Qualifications

Experience in an administrative or governance support role

Strong organisational and time‑management skills

Excellent attention to detail

A high standard of written communication

Ability to work with senior stakeholders professionally

Competence with Microsoft Office (Word, PowerPoint, Excel)

Experience with board portals (e.g., Diligent) is desirable

Personal Attributes

Discreet and trustworthy with confidential information

Calm under pressure and deadline‑driven

Proactive and able to anticipate needs

Strong interpersonal skills

Team‑oriented with a flexible approach

Qualifications

No formal qualifications required.

Prior governance or legal admin experience is an advantage

Reasonable Accommodation Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .

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