Bid Coordinator, Kildare

Location:

Maynooth / Leixlip, Co. Kildare Team:

International Pre‑Construction Working Pattern:

Full-time, office-based Start Date:

ASAP Role Overview

An international engineering and construction company is seeking a highly organised and detail‑driven

Bid Coordinator

to support its pre‑construction function. The role plays a critical part in coordinating the bid and tender process from initial enquiry through to final submission, ensuring all proposals are high quality, compliant, competitive, and delivered on time. Working closely with estimators, planners, project managers,designers, and commercial teams, the Bid Coordinator will act as the central point of coordination for all bid activity across a range of complex construction projects.Key Responsibilities

Support the bid and tendering process from initial enquiry through to submission Review and coordinate CSA design drawings and technical specifications Coordinate the preparation and submission of PQQs, tenders, and other bid documentation Review client tender documents and requirements to develop clear submission timelines and action plansLiaise with internal stakeholders (estimating, design, commercial, delivery teams) to gather required bid information Ensure submissions are compliant with client specifications, internal governance procedures, and deadlines Manage bid schedules, submission portals, and client correspondence Maintain and update the bid library, including CVs, project case studies, and standard responsesProofread, format, and quality‑check bid documents for clarity, consistency, and branding Provide support during post‑tender clarifications, interviews, and presentations where required Track and report on bid status, success rates, and lessons learned Assist with the development of marketing and capability materials as neededManage document control during the tender process, ensuring accurate version control and availability Support the efficient handover of successful bids to project delivery teams Identify and monitor upcoming tender opportunities via industry portals (e.g. CIS, ProTenders) Assist estimators in issuing supply chain enquiries and monitoring returnsKey Skills&Experience

Previous experience in a Bid Coordinator, Proposal Coordinator, or similar role Experience within construction, engineering, or the built environment is strongly preferred Strong organisational and coordination skills with the ability to manage multiple deadlines Excellent written and verbal communication skillsHigh attention to detail and ability to work under pressure Good understanding of construction terminology and tendering processes Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with InDesign or similar tools is advantageous Strong stakeholder management skills and the ability to work collaboratively across teamsProactive, flexible, and professional approach to work What’s on Offer

A key role within an established international construction business Exposure to a diverse portfolio of complex, high‑value projects Opportunity for long‑term career development within pre‑construction and bid management Competitive salary and benefits package

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