Payroll&Operations Co-ordinator, Waterford

The Payroll&Operations Coordinator is responsible for supporting the efficient day-to-day operational administration of the business, with a primary focus on payroll coordination, asset management, and fleet administration. The role also supports travel and accommodation coordination, facilities and office operations, recruitment administration, and employee engagement activities. The successful candidate will be highly organised, detail-oriented, and capable of managing multiple operational priorities in a fast-paced environment.

Greenvolt Next Ireland is a leading provider of innovative renewable energy solutions for commercial and industrial clients. We are committed to pushing the boundaries of sustainable self-sufficiency and delivering impactful projects that benefit future generations.

Requirements Payroll Administration&Coordination

Support monthly payroll preparation

Collate timesheets, allowances, overtime, and payroll inputs

Maintain payroll records and documentation

Liaise with payroll providers and internal departments

Assist with employee payroll queries

Ensure payroll deadlines are met accurately

Asset Management&Tracking

Maintain accurate asset registers

Track laptops, phones, tools, PPE, monitors, and office and site equipment

Manage issue/return process for starters and leavers

Conduct periodic stock and asset audits

Manage stationery and consumable ordering for office and sites

Coordinate with IT and operational teams on equipment allocation

Fleet&Vehicle Administration

Maintain records for company vehicles

Track servicing, insurance, tax, tolls, fuel cards, and inspections

Coordinate vehicle allocation and returns

Liaise with leasing companies and garages

Travel&Accommodation Coordination

Arrange employee travel and accommodation

Coordinate bookings for site teams and management

Ensure bookings align with budgets and policies

Support travel-related administration and invoicing

Facilities&Office Coordination Support

Support meeting room bookings and office coordination

Assist with office maintenance and supplier management

Coordinate office supplies and shared facilities

Support office security and storage processes

Recruitment&Employee Engagement Support

Assist with interview scheduling and recruitment administration

Support onboarding coordination

Assist with employee events and engagement initiatives

Support internal communications and HR administration

Qualifications

Minimum 3 years’ experience in payroll administration essential

Payroll Qualification Essential. Degree or diploma in Business Administration, Human Resources, Operations Management, Finance, or a related discipline desirable

Experience coordinating and processing payroll inputs with a high level of accuracy and confidentiality (UK payroll experience advantageous)

Experience managing company assets, inventory tracking, or office consumables desirableExperience coordinating fleet and vehicle administration, including servicing, insurance, and documentation

Experience arranging employee travel and accommodation bookings

Exposure to facilities, office coordination, or operational administration in a fast-paced environment

Experience supporting recruitment administration, onboarding, or employee engagement activities desirable

Strong working knowledge of Microsoft Office, particularly Excel

Highly organised with strong administrative and coordination skills

Excellent attention to detail and ability to manage confidential information

Strong communication and interpersonal skill

Full Clean Driving License

Additional Benefits after successful completion of probation

Health Insurance

Company Pension

Death in Service

Income Protection

Professional Membership fees

Training and CPD

This job description is intended as a general guideline and is not exhaustive; it is a flexible document and may be subject to change to meet the evolving needs of the company.

We are an Equal Opportunity Employer and give consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion.

Diversity is fundamental to our culture and we invite you to be part of this diversity!

Note this role is based in Ireland and you must be based in Ireland to complete the tasks of this role

#J-18808-Ljbffr